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Import Learning Folders

The Accord LMS provides the ability to easily Import Learning Folders.

This facilitates the quick creation of Learning Folders within your Accord LMS Learning Catalog and saves from having to create numerous Learning Folders from scratch.

Please follow steps below to quickly Import Learning Folders into your Accord LMS Learning Catalog.

What is Needed to Import Learning Folders?

The process begins by setting up any Learning Folders desired to import in a (.csv) file which can then be readily uploaded into your LMS portal.

A sample (.csv) file, which can be edited through Microsoft Excel or similar software, may be downloaded from https://www.accordlms.com/resources/documentation.

Important Comments Regarding (.csv) Files Used for Import

The (.csv) file is processed from the top down. Parent Folders must either already exist in the system or be listed in the (.csv) file before the Child Folder which references them. 

Any Learning Folders having duplicate names and the same path will update the existing folder. 

If a Learning Folder with the same name already exists within the LMS or if duplicated within the (.csv) file being imported will be updated.

The LMS Learning Catalog

Just below is an image displaying the Accord LMS Learning Catalog, showing any existing Learning Catalog Folders.

  • Go to LMS Admin > Catalog tab

The My Catalog Folder is always the head, or parent folder. All other Learning Folders are contained within this Parent Folder.

The _Orphans Folder shown below directly under the My Catalog Folder, is a Folder automatically created by the LMS whenever a Learning Element is removed from a given Learning Folder, under the conditions where this very same Learning Element does not already reside within another Learning Catalog Folder. 

This Orphans Folder feature allows for an LMS administrator to quickly locate and  re-use former Learning Elements without needing to locate the original files.  

Prepare for Folder Import

To add Learning Folders to your Learning Catalog, while logged-in with LMS Admin credentials;

  • Go to LMS Admin tab > Configuration
  • Once in Configuration, click on Import Data
  • Once the Import Data panel opens, click on the Folder Import header to open it's section if necessary.

Note: Please use the proper (.csv) format (Folder Import, Learning Element Import or Team Import), otherwise files will fail to import.

  • Next to Select CSV File, click Choose File
  • Once you have selected the chosen Learning Folder (.csv) file from your computer system, click Import.

Once the import function occurs, a record will display showing how many Learning Folders were successfully created in the Learning Catalog during the process. The number of Folders represented on this record will also reflect any integrated Child Folders which may have been situated under a Parent Folder during the import process.

Error Reports: The LMS will provide an error report if any rows in the (.csv) file were unable to import. Any such reports will itemize the specific line in the (.csv) file which failed to import as well as the general reason behind failure.

In the example below, you will now recognize the 5 new Learning Folders which were created within the Learning Catalog during the Folder Import process. Folders with adjacent arrows contain sub-folders.


csv
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