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Permit an ILT Instructor to See or Edit any ILT Sessions

When using the Accord LMS, hovering over information icons displays helpful tips.


Introduction

This article describes the Accord LMS feature of Do Not Filter by Instructor and explains the purpose and process of using this feature.


What is meant by Do Not Filter by Instructor?

The Do Not Filter by Instructor feature relates to a particular type of LMS Learning Element called Instructor Led Training (ILT).

Instructor Led Training (ILT) is training facilitated by a human instructor.

Instructor Led Training (ILT) Learning Elements can have numbers of associated training sessions.

There can be various sorts of sessions, such as live in-person sessions, or virtual prerecorded sessions.

ILT Learning Elements can have different Instructors.


If the Do Not Filter by Instructor feature is activated for a given Instructor Admin-Type, this will allow any ILT Instructor assigned this Admin-Type to see all ILT sessions, most typically for the purposes of being allowed to see or edit any ILT sessions, not just sessions of which they are the assigned Instructor.  


What are LMS Admin-Types?

LMS Admin-Types function as forms of LMS digital managers.

Varying numbers and varying sorts of Admin-Types can be created for the different LMS Teams.

Admin-Types commonly serve their various functions by having varying LMS permissions. This can allow for one Admin-Type to serve different LMS functions when compared to another Admin-Type.  


The Do Not Filter by Instructor feature is activated through an Instructor LMS Admin-Type.

If the Do Not Filter by Instructor feature is activated for a particular Instructor Admin-Type, this means that any ILT Instructor assigned to this Admin-Type can see or edit any ILT sessions, otherwise the normal system default will only allow ILT Instructors to see or edit only sessions assigned to them.

What is the purpose behind this default?

This default helps to eliminate problems which might arise by ILT Instructors accidentally deleting or editing sessions which are not assigned to them.  


Do you want all ILT Instructors to see all ILT sessions, or do you want only selected Instructors to see all ILT sessions?


Steps to Allow all ILT Instructors to See or Edit all ILT Sessions

If you want all ILT Instructors to see any and all sessions, including sessions not directly assigned to them, then when under the details settings for your Instructor Admin-Type, check the box next to Do Not Filter by Instructor to activate this feature.

  • Login with LMS Admin credentials.

  • Ensure the proper Current Team is selected (selection menu located lower-left of screen).

  • From the left-hand tab menu, select the Teams tab.

  • Select and hover over the specific Team you want to activate the Do Not Filter by Instructor feature.

  • Click the 3-dot menu icon for this Team, prompting it's context menu.

  • Select LMS Admin-Types from menu.


After clicking LMS Admin Types, this Team's various LMS Admin Types will display.

  • Click the edit (pencil) icon next to your Instructor Admin-Type.


An LMS Admin-Types details page will display, containing several headings with accompanying panels for adding or editing various settings and permissions for this LMS Admin-Type.

Under the Feature Permission heading;

  • Expand the arrow next to Catalog.

  • Expand the arrow next to Session.

  • Check box next to Do Not Filter by Instructor.

  • Check box next to View. This will allow this Admin-Type to view any ILT sessions.

  • Create and Update: Check this box if choosing to allow this Admin-Type to edit any existing sessions or create new sessions. 

  • Update: After making your selections scroll near the bottom and click Update.

After clicking Update, any ILT Instructors assigned under this Instructor Admin-Type will be able to see or edit all ILT sessions.



Steps to Allow only selected ILT Instructors to See or Edit any ILT Sessions

If you prefer that only selected ILT Instructors see all sessions, these Instructors can be assigned under a type-of 'special' Admin-Type which has the Do Not Filter by Instructor feature activated.

  • Login with LMS Admin credentials.

  • Ensure the proper Current Team is selected (selection menu located lower-left of screen).

  • From the left-hand tab menu, select the Teams tab.

  • Select and hover over the specific Team you want to add a 'special' Instructor LMS Admin-Type.

  • Click the menu icon for this Team, prompting it's context menu.

  • Select LMS Admin-Types from menu.


After clicking LMS Admin Types, this particular Team's various LMS Admin Types will display.

  • Click button for Add New LMS Admin Type.


An LMS Admin-Types details page will display, containing several headings with accompanying panels for adding or editing various settings and permissions for this LMS Admin-Type.


*As seen in the image below, the name 'Special Instructor' is a suggested name only. You can name this new Instructor Admin-Type anything you choose. The most important issue is to understand that this new Admin-Type will allow any ILT instructors assigned this Admin-Type the ability to see or edit any ILT sessions.


  • Name: Enter a name for this Admin-Type.

  • Description: Enter an optional description.

In this case a description is recommended to allow your fellow Admins to recognize what makes this particular Instructor Admin-Type unique.


  • Icon: Using dropdown menu, select an icon for this Admin-Type.  

Under the Feature Permission heading;

  • Expand the arrow next to Catalog.

  • Expand the arrow next to Session.

  • Check box next to Do Not Filter by Instructor.

  • Check box next to View. This will allow this Admin-Type to view any ILT sessions.

  • Create and Update: Check this box if choosing to allow this Admin-Type to edit any existing sessions or create new sessions. 

  • Update: After making your selections scroll near the bottom and click Update.


After updating you will be returned to this Team's list of LMS Admin-Types. 

You will now see this Special Instructor Admin-Type listed here.



Grant Permissions to selected ILT Instructors to see any ILT Sessions

Once creating a 'special' Admin-Type which has the Do Not Filter by Instructor feature activatedyou can assign a given Instructor to this Admin-Type, allowing them to see any ILT sessions for any ILT Learning Elements.*

*For this example, the Admin-Type just created which allows ILT Instructors to see any ILT sessions is labeled Special Instructor.

  • From the menu on left, select the Teams tab.

  • Select your Admin-Type which has the Do Not Filter by Instructor feature activated to display it's menu icon.*

  • Click the 3-dot menu icon to prompt it's context menu.

  • Select Add Member from menu.

  • After adding a member to this Admin-Type, this person will be able to function as an ILT Instructor who can see and edit any ILT sessions which might be associated with their LMS Team.


Related Articles

Direct Links to closely related articles listed above at right.




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