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Permit an ILT Instructor to See or Edit any ILT Sessions

When using the Accord LMS, hovering over information icons displays helpful tips.

Introduction

This article describes the Accord LMS feature of Do Not Filter by Instructor and explains the purpose and process of using this feature.


What is meant by Do Not Filter by Instructor?

The Do Not Filter by Instructor feature relates to a particular type of LMS Learning Element called Instructor Led Training (ILT).

Instructor Led Training (ILT) is training facilitated by a human instructor.

Instructor Led Training (ILT) Learning Elements can have numbers of associated training Sessions.

There can be various sorts of Sessions, such as live in-person Sessions, or virtual prerecorded Sessions.

Different ILT Learning Sessions can have different Instructors.


The Do Not Filter by Instructor feature is used for ILT Sessions.


The Do Not Filter by Instructor feature can be enabled for a given Instructor Admin-Type.

This will allow any ILT Instructor assigned this Admin-Type the ability to see all ILT Sessions.


Most typically this feature is enabled to permit an individual the ability to see or edit any ILT Sessions, not just Sessions where they are the assigned Instructor.  


What are LMS Admin-Types?

LMS Admin-Types function as forms of LMS digital managers.

Varying amounts and varying sorts of Admin-Types can be created for the different LMS Teams.

Admin-Types commonly serve their various functions by having a variety of LMS permissions. 

This allow for one particular Admin-Type the ability to serve different LMS functions when compared to another Admin-Type.  


The Do Not Filter by Instructor feature is enabled through an Instructor LMS Admin-Type.

If the Do Not Filter by Instructor feature is enabled for a particular Instructor Admin-Type, this means that any ILT Instructor assigned to this Admin-Type can see or edit any ILT Sessions; otherwise the normal system default will only allow ILT Instructors to see or edit only any Sessions directly assigned to them.


What is the purpose behind the system default?

The system default helps to eliminate any problems which might arise when ILT Instructors accidentally delete or edit Sessions not directly assigned to them.  


If you want all ILT Instructors to see all ILT Sessions

  • Login with LMS Admin credentials.

  • Ensure the proper Current Team is selected. Menu located lower-left of screen.

  • From the left-hand tab menu, select the Teams tab.

The page will refresh, displaying the main Teams page.



  • Select and hover over the specific Team you want to enable the Do Not Filter by Instructor feature.

  • Click the 3-dot menu icon for this Team, prompting it's context menu.

  • Select Team Details from menu.


  • The Team Details panel will display.

  • From the tab menu at left select Admin Types.

This Team's various Admin Types will display.


  • Hover-over the Instructor Admin-Type to prompt it's menu buttons to display.

  • Click menu buttons to display a context menu.

  • From menu select Edit.


An LMS Admin-Types details page will display.

  • From the tab menu at left select Feature Permissions.

The Feature Permissions will display.


  • Expand the arrow next to Catalog.

  • Expand the arrow next to Session.

  • Check box next to Do Not Filter by Instructor.

  • Check box next to View. This will allow this Instructor Admin-Type to view any ILT Sessions.

  • Create and Update: Check this box if choosing to allow this Instructor Admin-Type the ability to edit any existing Sessions or create new Sessions. 

  • Click Modify & Close after making your selections to save and implement changes.

After clicking Modify & Close, any Instructors assigned under this Instructor Admin-Type will be able to see or edit all ILT Sessions.



Steps to Allow only selected ILT Instructors to See or Edit any ILT Sessions

If you prefer that only special ILT Instructors have access to all Sessions, these Instructors can be assigned under a type-of 'special' Admin-Type which has the Do Not Filter by Instructor feature enabled.


  • Create a new Admin Type called Special Instructor.

  • Use steps from above to access the Feature Permissions for the this Special Instructor.

  • Expand the arrow next to Catalog.

  • Expand the arrow next to Session.

  • Check box next to Do Not Filter by Instructor.

  • Check box next to View. This will allow this Instructor Admin-Type to view any ILT Sessions.

  • Create and Update: Check this box if choosing to allow this Instructor Admin-Type the ability to edit any existing Sessions or create new Sessions. 

  • Click Modify & Close after making your selections to save and implement changes.

After clicking Modify & Close, any Instructors assigned under this Special Instructor Admin-Type will have access to Sessions as per your designated settings from above.



The name 'Special Instructor' is a suggested name only. You can name this new Instructor Admin-Type anything you choose. The most important issue is to understand that this particular Admin-Type will allow any ILT instructors assigned this Admin-Type the ability to see or edit any ILT Sessions.


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